My Blog

Nine Minutes

June 8, 2020

9 minutes.
9 fucking minutes.

A white police officer—someone tasked with serving and protecting his community—knelt on George Floyd’s neck for 9 minutes, 8 days ago. In front of three other officers and people filming the entire event, pleading with him to stop as George Floyd begged for his life, he murdered a Black man.

The country has erupted in response—and rightly so.

George Floyd’s murder is only the latest example of police—subsidized by local, state, and the federal government—targeting and attacking the Black community. It’s a massive problem and one that’s being ignored by most politicians. And, in the case of the president, a problem being stoked by racist, fascist rhetoric and violent actions against largely peaceful protests.

I’m privileged to be white, live in an area of the country that’s relatively safe, have local and state representatives that have spoken out and voted against police brutality and racism, and have a buffer that most people in the country don’t. My family and I will never experience the kind of racism and brutality that George Floyd, and countless others, have. I’m grateful for that but I’m mad as hell that others will.

Like a lot of white people, I’ve been struggling with how to engage and make any difference in the face of such huge problems. While donating is something I can, have, and will continue to do, it seems insignificant. Fortunately, people have been putting in the work to give everyone options for how to help right now.

For those who can donate money, do it. There is no shortage of organizations helping fight police brutality, corrupt politicians, and systemic racism that need more money. Start giving whatever you can.

Listen to podcasts? Try some new ones. It’s not just white guys (including me) making podcasts. Diversify your listening.

Read books about racism, its structures, and its effects. Racism has a long and complicated history, and its effects manifest in so many different ways. Thankfully, we have a lot of authors tackling the subject from various angles. Tatiana Mac has a great list of options. And if you have kids, try some of these instead of Dr. Seuss for the 598th time.

Buy, consume, and share things made by Black creators. From books to comics, music, and movies, there’s tons of amazing work out there.

Encourage and amplify voices unlike your own. Especially in the tech, design, and marketing industries, where diversity is a massive problem. There are so many people doing amazing work. Talk to them and share it.

If you’re part of a marginalized group in the email, marketing, or tech community, respond to this email and let me know what you’re working on. I’d love to check it out and try to use my limited platform as much as possible to amplify your voice and work.

As Killer Mike said, now’s the time to plot, plan, strategize, organize, and mobilize. Even if you can’t donate money, donate at least 9 fucking minutes every day to writing to your representatives, educating yourself about race, amplifying marginalized voices that need to be heard, and supporting the Black community.

Be safe and be smart. But stay angry and get active.

No Time to Prep

March 13, 2020

A big beige blobby illustration

For a lot of reasons (COVID-19, restricted travel, a history with the organizers, etc.), I jumped in at the last minute to fill in for a speaker at UNSPAM (a Really Good Emails thang). Although I’ve filled in for other speakers plenty of times, there’s usually a week or more of prep time involved and I’ll sometimes recycle an existing talk so that I don’t have to create everything from scratch.

This time around, Mike asked if I could step in for a 3:30pm session at… lunch time.

Always up for a good challenge and happy to help, I gladly accepted. I was then immediately faced with the ridiculous question of, “How the hell do you put together a brand new conference talk in three hours?!?”

For anyone in a similar situation, I decided to document the process in the hopes of helping alleviate some stress.

Know Your Topic

When prepping for any talk, the biggest help is understanding what you’re going to be talking about. While I can confidently talk for hours on design and development topics, the UNSPAM agenda promised attendees a talk around subscriber acquisition, retention, and engagement. Three things I’ve thought a lot about over the years, but nothing I’ve ever given a public talk on.

Fortunately, the UNSPAM team and original speaker were happy to share the existing slides and Mike quickly walked me through what was originally planned (and bought me a great sandwich). Both allowed me to get up-to-speed on the topic, how it was framed for the UNSPAM audience, and gave me some valuable examples to use in my version of the presentation.

If the talk was on anything outside the email world (except maybe ukuleles or comics), my limited knowledge would never allow me to take on such a challenge. Knowing your topic—deeply and through various lenses—will allow you to tackle any presentation on the subject. Not exactly stress-free, but with reduced stress.

Mine Existing Resources

A lot of the prep for a talk (at least for me) is getting slides together. I freaking love a well-designed slide deck that doesn’t draw attention away from what the speaker is saying, but helps illustrate and reinforce those ideas instead. More often than not, it takes significant time to put a deck like that together.

On the flip side, I’m a designer and lover of design thinking, design systems, and problem solving. So you’d better believe that I’ve been working on streamlining my slide creation process. Over the years, I’ve built and rebuilt default slide templates for both personal and work uses. So, I hopped into Google Slides (my current tool of choice), made a copy of my default deck (which is still in progress), and started dumping in ideas loosely based on the original speaker’s structure.

Having existing resources to build on is a massive lifesaver. Without a slide deck theme largely built out, I probably couldn’t have delivered this talk on such short notice. And if I could, it’d be a much, much shittier version of it.

Building on that, I mined two of my favorite resources for content for those slides: My email account, where I keep a folder of interesting emails for exactly this type of situation, and the Litmus blog, where we keep a ton of resources on damned near any topic related to email marketing.

Combined, these three, existing resources allowed me to quickly work through ideas, find compelling examples, and design a presentation that looked good and supported those ideas.

Breathe

I don’t normally get too nervous talking in front of people, but with zero prep time (or only three hours…), the butterflies were definitely acting up. I hadn’t given a talk on exactly this topic, I was sharing some ideas from another speaker (who I’ve never met in person), and I was doing it to a room full of email geeks (my people).

While outwardly calm, inside I was a mess of nerves.

Before walking on stage, I did two things:

  1. Focused breathing, concentrating on the feeling of my breath moving in and out.
  2. Reminded myself that everyone in the audience wanted me to succeed.

Whether or not you’re all-in on meditation or think it’s hippy-dippy bullshit, focused breathing is a proven technique for calming nerves and helping to manage strong emotions. There are a lot of different techniques for breathing, so pick the one you like best and work it into your speaking routine.

And, it’s always good to remind yourself that no one is out to get you (usually). Everyone in the audience is there to learn and have a good time, so it’s unlikely that they’re actively wishing for a speaker to fail. Because of that, they’re likely to be understanding of the situation and forgiving of any mistakes during a talk.

Feel Like a Boss

The final step is to feel like a complete boss afterward. It’s stressful getting up on stage in front of others in the most ideal situations, so you can imagine what it’s like without much notice.

People will praise you, call you a legend (thanks, Dan), and congratulate you afterwards. Don’t minimize what you did, accept that praise, and feel good about accomplishing something instead.

Even with little prep time, I hope that I was able to both educate and entertain my new friends at UNSPAM. Based on Twitter activity, I get the feeling that I did. It wasn’t my best talk ever, but I’m glad I was able to help out an awesome team and conference.

Note: Yes, the illustration up top is a reference to Cristina Gómez’s excellent design trends talk that kicked off the conference. Beige, blobs, plants…

Keeping a Speaker Profile

February 12, 2020

an illustrated rabbit in profile

The other day, I put together a speaker profile. It looks like this and contains a bunch of stuff:

  • My name, duh
  • My preferred pronouns, because it’s important
  • My contact info
  • Short and long profiles
  • A roundup of notable talks and publications
  • Some choice pictures for folks to download
  • And some nice things people have said about me

It may all seem like a vanity exercise, but I’ve found that a speaker profile serves a few purposes beyond stroking my own ego (although there is that, too).

First, I speak at a lot of conferences and routinely need to provide things like headshots and bios for websites and agendas. It’s a pain in the ass to write those things from scratch every time and hunt down headshots from old conferences. A speaker profile gives me one place to point organizers when they need something from me. It saves both of us a lot of time and allows them to grab what they need without having to bug me.

Second, a speaker profile allows people to vet me pretty quickly. If someone is trying to figure out whether or not they want me at their conference, on their webinar, or contributing to their blog, this is the quickest way for them to get a feel for what I’ve worked on. Providing a list of talk and article topics gives them something to quickly scan. Less back-and-forth on both of our parts and when a request does make it to me, it’s usually something I’m actually interested in since it aligns with my history and interests.

Third, it’s a great reminder of what I’ve accomplished. It’s easy to get burned out when you’re heads down on prepping for the next conference or workshop (not to mention organizing our own conference), and adding a talk to that page provides a kick in the pants in the form of inspiration. Although it’s not an exhaustive list of talks and publications, it’s cool to see a lot of the stuff I’ve done over the years collected in one document. Sure, there’s LinkedIn but who the fuck wants to troll that for inspiration?

Finally, it absolutely provides that ego boost. Yeah, yeah… I said it’s not just about vanity, but imposter syndrome is real for most people, including me. When I’m getting anxious about an upcoming gig or just don’t feel like I know what the hell I’m talking about, that doc is a great reminder that—although I make plenty of mistakes and get it all wrong sometimes—more often than not I know what I’m doing and people have faith in me.

I’ve created my speaker profile a few times: As a Notion page, a page on this very website, and a Google Doc. Right now, my about page links out to the Google Doc and I’ll probably keep it that way for the time being. Notion is an interesting tool, but I don’t think I can make it stick long term. And, while I like owning my data whenever possible and keeping things on my site, I like being able to quickly update my speaker profile in Google Docs as opposed to opening up the code in my website, making changes, and pushing a new commit.

I also know that there are tools out there to collect talks, like Speaker Deck, Notist, and SlideShare, but I don’t have faith in any of three to be around long term and I really like the simplicity of a simple doc as opposed to a full profile page with all the fancy graphics.

Use whatever tools you’d like, though, and put together your own speaker profile page. It will save you time, improve communication with organizers, and might just give you the boost you need when you’re feeling down.

Have one already? Send it my way, I’d love to see it.

What was your worst talk ever?

January 16, 2020

an illustrated woman speaking in front of a diverse crowd

I’m fortunate in that outside of some laggy slides and a few spotty microphones, I haven’t had too much go wrong during a talk. In speaking to others—and having witnessed more than a few cringe-worthy conference sessions—I realize that I’m in the minority here. Most public speakers a number of horror stories to share.

Since I’m working on my next book, Speak Easier, which is obviously about public speaking, I wanted to do some more research into peoples’ experiences. Specifically, I’d love to hear all of those horror stories, whether they’re from a conference talk gone sideways, a terrible wedding toast, or anywhere in between.

I set up a quick form to fill out if you have a good (or not so good, I’m not picky) story to tell about your worst experience speaking in front of others. Don’t worry, I won’t share anything without your consent.

Share your story

On Digital Self-Reliance

March 22, 2019

a digital campfire

I was listening to The Ground Up Show podcast the other day and one part of the conversation jumped out at me. I completely forget who Matt D’Avella was talking to (sorry!) but they got on the topic of being able to do a bunch of digital work yourself. Things like record audio, produce video, set up a website, or send an email. Both agreed that starting side projects were immensely helpful because it forced them to learn new skills. I’ve found the exact same thing happen to me.

Related: My wife routinely asks me how I learned how to do something. Building emails, designing websites, fixing things around the house, etc. I almost always respond, “By doing it and looking something up when I need to.”

Also related: When one of my kids has a question about how to do something, I try to encourage them to figure it out on their own before asking me for a simple solution. When I do give them a solution, I try to walk them through how it works so that they can do it on their own next time around.

Finally: The world is increasingly connected through any number of digital paths. Workers are increasingly called on to do digital jobs for which they haven’t been trained. Even outside of work, people are increasingly relying on digital platforms to manage every aspect of their lives.

All of this points to the need for people to become digitally self-reliant.

What is digital self-reliance?

Digital self-reliance is the ability to accomplish important tasks online (or locally), on your own.

For me, that means being able to figure out how to create websites, create and send emails, record audio, use social media, produce videos, write and publish online, and talk to people with empathy and understanding without being face-to-face. It doesn’t necessarily mean that I immediately know how to do those things, but that I can learn and acquire those skills for future use.

It’s been a struggle to learn a lot of those skills, but it’s always been worth it. Without learning those skills and becoming largely digitally self-reliant, I never would have been able to write and release a few books on email, a video course on the same, or most of the things I do during my day at Litmus.

I’m still thinking about what this means and what skills are necessary for most people to be considered digitally self-reliant, but I do think it’s a very important topic.

What do you think? What skills do you think are necessary for digital self-reliance? How have you used your skills to accomplish something important to you? Email me and let me know. I’d love to hear about it.

OKRs: Q4 2018 Review

January 5, 2019

Measuring a mountain

2018 has come to an end and, with it, my first attempt at using objectives and key results to define my goals and track progress towards them. Here’s a quick retrospective on my first round of personal OKRs.

Objective:

Create healthier habits ahead of 2019 fitness push.

Key results:

  • Lose 10 pounds by December 31st.
  • Get 10k steps at least four days a week.
  • Go sugar/caffeine free for at least 45 days.

Out of all three, I’d say that this was my main goal. Having a desk job for the past ten years has taken its toll, and I’m on a mission to lose some weight, gain some mobility, and just feel better on a regular basis. Unfortunately, I’m giving myself a big ol’ zero for this objective.

The past two months have been spent selling our house, buying a new one, doing some major renovations in a very short period of time, and moving in over the holidays. It was complete chaos and, as a result, all of this quarter’s OKRs suffered.

As anyone who has moved can tell you, it’s largely a scramble to get way too many tasks done in less time than you could ever expect. As such, you’re left trying to fit the regular bits of life into very, very small windows of time. Common, every day activities like eating a decent meal are hard to prioritize, especially when your kitchen is packed into twenty different boxes.

My weight stayed the same (hurray for not gaining, at least!), I drank way more soda than usual, and, apart from the two weeks right around Christmas and New Year’s when we moved, the 10k day was rare.

Objective:

Increase my profile as a public speaking expert.

Key results:

  • Get 1 article published on speaking in external publication.
  • Finish first draft of Speak Easier.
  • Submit 5 CFPs to conferences for next year.

I’d call this one more successful, but only slightly. On the one hand, I did get an article on speaking published over on the LogRocket blog. I did not get a full first draft of my new book, Speak Easier, completed, nor did I submit to any CFPs, although I did gather a list of conferences to submit to and get them organized in Trello.

For reasoning and excuses, see the section above.

Objective:

Increase the reach and influence of my newsletter.

Key results:

  • Grow email subscribers to 2,000.
  • Publish The Intermittent Newsletter at least once a week.
  • Average 40% open rate.

Again, largely a failure on these OKRs, too. I’ll let this screenshot from MailChimp do most of the talking:

MailChimp screenshot showing email newsletter stats

Although my email list grew, it did so slightly. I’m a few hundred off my goal and didn’t have much time to invest in implementing any serious growth strategies. And you can see that I only sent my newsletter 5 out of the 13 weeks in the quarter.

The good news is that I did manage to average a 40% open rate, which isn’t too bad.

Overall Review

My first quarter of using OKRs wasn’t the best by a long shot. I maintain that moving house and contending with the holidays are reasonable excuses as to why, but excuses are excuses…

I do think that there are a few things I need to do moving forward to make my OKRs successful. They include:

  • Making them more visible e.g. printing them out and hanging them somewhere I will see them on a daily basis.
  • Scheduling weekly check-ins to review progress and remind myself of my goals.
  • Scheduling discrete blocks of time to work on specific OKRs.
  • Settle into our new home to make everything in life a bit easier.

See this quarter’s OKRs here.

What's next?

December 14, 2018

Illustration of Jed Bartlet from The West Wing television show

My all-time favorite TV show is The West Wing.

There are many, many reasons that I love it (and why I’m re-watching it for something like the 6th time), but I think one of the main reasons is everyone’s work ethic. Despite some major obstacles and early-administration lethargy (see s1e19, “Let Bartlet be Bartlet), the Bartlet White House is always hard at work on problems affecting the country, large and small. The major representation of this ethic is President Jed Bartlet’s signature phrase, “What’s next?”

“What’s next?” encapsulates so much. It’s not just about getting through a massive to-do list, it’s about putting to bed whatever you just completed. It’s about clearing the mental space needed to focus on the next thing. And it’s about making sure you’re focusing on the right thing.

There’s a telling scene in the first season where Bartlet’s Chief of Staff, Leo McGarry, is arguing with Secretary of HUD Debbie O’Leary about her (rightfully) calling the Republican Party racist. Everyone wants O’Leary, a black woman, to publicly apologize despite her unwillingness to do so. Although it’s an important argument to have, Leo says something to the effect of, “The President won’t hesitate to fire you and say, ‘What’s next?’.” He knows that O’Leary is doing amazing work and that work needs to continue. He also knows that, as much as she hates it, it’s more important to pick your battles. O’Leary can make a bigger impact by apologizing and moving onto the work that directly affects millions of lives. It’s a horrible pill to swallow, but she ultimately agrees that it’s necessary to apologize and move on instead of losing her job.

“What’s next?” is repeated throughout the series. It’s said casually and made into a key plot point. It’s sometimes an off-hand comment. Other times it’s a massive emotional trigger for characters and the viewers alike. It’s something that starts with President Bartlet but that is embedded into the core of every person around him.

It’s one saying that I’ve been trying to keep in mind throughout my day, too.

It’s often easy to finish some task and think you’ve accomplished a lot. But, far too often, those tasks aren’t what’s important. There’s more vital work to be done. Instead of resting on my laurels or taking a break after a block of work is done, I’m trying to ask myself, “What’s next?” Both as a reminder to stop wasting the day and, more importantly, as a reminder to make sure I’m focusing on the work that will make the biggest impact.

If you haven’t seen The West Wing already, I strongly encourage you to binge it over the next couple of weeks. You won’t be dissappointed and you end up feeling inspired on top of just entertained. Likewise, I encourage you to ask yourself, “What’s next?” on a regular basis. It’s a good way to remind yourself of what’s important, regardless of whether you’re governing a country or working on a new marketing campaign.

Just a Fellow Traveler

December 1, 2018

wandering through the desert

I was listening to a podcast the other day and the guest said something that stuck with me:

I’m not an expert, I’m just a fellow traveler.

That’s exactly how I think of myself.

I’m at a point in my career where a lot of people consider me an industry expert. I’ve published and spoken enough that people tend to trust my opinion on a wide variety of subjects. That’s fantastic, but I don’t necessarily think of myself as an expert. There is plenty that I don’t know. More importantly, there is plenty that I’m still learning about myself.

There’s danger in thinking of yourself as an expert. If you consider yourself one for too long, you run the risk of becoming complacent. You’ll stop learning, start repeating yourself, and quickly become irrelevant. Or worse, you’ll keep on convincing people that your outdated theories are worth investing in, harming their work in the process.

I wholeheartedly believe that it’s better to recognize that you’re just a fellow traveler. You’re on a similar journey as everyone else in the industry—hell, as everyone else in life. We’re all seeking new things, reaching for new goals, and learning in the process.

Like a good fellow traveler, we share what we learn with others on the road. We work together to make the trip as pleasant and valuable as possible. We give away our tips and tricks to help others navigate unfamiliar territory.

But, most importantly, we keep traveling and learning ourselves. We trudge along, explore strange new worlds, and document our progress along the way.